PTO Committee Descriptions

The Madison PTO has many committees that work to enhance our students learning, fundraise and build community. Committee Descriptions for a typical school year are below. For 2022-2023, some events and activities may not be possible with current COVID-19 restrictions. Volunteer opportunities coming soon!

Art Awareness Present various artists and art forms in the classroom one time per year in kindergarten, twice per year in 1st-5th grade and assist the students with an art project in the style of the artist.  All presentations, materials and supplies are provided
Art Awareness Coordinator Coordinate the presentation date(s) with the grade level teachers and volunteers. Gather and distribute supplies to the volunteers
Book Fair Assist with Setting up and taking down of Book Fair in the Fall and help to sell books at the Fair.  Chairs organize fair with vendor to raise money to purchase books, software, and supplies for student use
Chess Club Chair coordinates with vendor to run this after school enrichment club
Community Holiday Gifts Community Holiday Gifts (CHG) is the largest recurring community outreach program at Madison.  In partnership with HSC Family Services, Madison families fulfill the wish lists of dozens of children in our community.   CHG organizes this undertaking beginning in October and delivers over 200 wrapped presents plus grocery gift cards the first Saturday in December.  Many volunteer opportunities are available on this committee depending on your interests, whether behind the scenes/administrative or working directly with students, HSC social workers, or recipient families.
Dash-n-Bash Our annual 3K community run held in September or early October that is followed by outdoor fun at Madison school, inflatables, games, food…
— Dash Chair helps to organize the run portion of the Dash-n-Bash – including route and refreshments after the race, oversee course marshals
— Bash Chair coordinates the Bash portion of the Dash-n-Bash – including food, inflatables, sponsorships and silent auction items
Directory Work directly with on-line company and printer to help manage the process and distribute in September or October
Future Funds Work with staff, principal and parents to create a spending plan for PTO-raised funds
Health and Safety Oversee bike safety rodeo and coordinate other health and safety programs such as Walk to School Day, Robert Crown Programs
High Interest Day Help to plan an afternoon of enrichment classes for grades 3-5.  Chair coordinates the details of hosting presenters and volunteers.
Hospitality Plan teacher appreciation activities and recognize staff birthdays monthly
Hot Lunch Chairs coordinate hot lunch dates, select vendors, coordinate volunteer sign-ups, communicate ingredients lists, set up and oversee hot lunches throughout the year
House and Grounds Develop and implement landscape plans for Madison and perform light landscaping/gardening work to maintain grounds.  Work with landscape companies when necessary. Prepare seasonal planters for school entrances
Kids Care Club Facilitate the Madison School service club, using no-cost student ideas and parent ideas. This is a fun and rewarding club that helps the community, for grades 3-5.  Student grants are available from District 181 Foundation.
Mentors Assist new Madison families in acclimating to both Madison and the Hinsdale community.  Provide new families with “mentor” families with students in same grade when possible
Parent Night Committee Plan the bi-annual (even years) Parents Night Fundraiser, secure auction items and help manage the event.  Chairs coordinate venue, vendors, and sponsors
Retirement Celebration Plan and coordinate events and gifts for retiring staff members
Room Parent Work with the teacher in your child’s classroom to organize holiday parties, field trip chaperones and other special events. Sign-ups will open in late August/early September, via the PTO eBlast
School Supplies Work with teachers to compile supply lists, coordinate with vendor to set up class-appropriate kits, launch on-line sale with parents.
Season of Science Coordinate and create a parent-run back-to-school STEAM event in early January and the annual all-school Science Fair in February
Spirit Wear Offer Madison spirit wear at school events throughout the year. Chair develops Madison product line coordinates orders with vendors.
Variety Show Organize and run the Madison student Variety Show in the spring
Yearbook Gather school group pictures and work with vendor to publish the annual yearbook